As a one-stop shop, Ujjwal allows the CIDCO officers to view, select, apply, and track their participation and progress in various trainings. This process is facilitated by the Ujjwal Training Cell that is located within the planning department at CIDCO Bhavan in Navi Mumbai.
Course: A program offered by an institute that an Officer can apply for through Ujjwal.
Training: Training is the process of selection and participation in a course by an Officer, facilitated by the Training cell through Ujjwal.
Typology: There are three kinds of courses available through Ujjwal:
- Managerial trainings are related to effective management of projects and people including need for improved knowledge and skills on project management, strategic decision making financial management, crisis management, conflict management, risk assessment, etc.
- Technical trainings are specific to the functions and needs of the departments of the organization
- Behavioural trainings are related to improving one’s own productivity and sense of achievement and personal growth through self-improvement courses.
STEP 1: Log-in
Every Class I & Class II Officer is given access to the portal through a link that is shared over an email and a password that is sent in an SMS text.
STEP 2: Visit the Dashboard
Upon logging in, officers can see their personalised Dashboard. It allows them to see their participation eligibility and the completed, ongoing and upcoming trainings.
STEP 3: Update and Confirm Details
Officers can review their personal and employee information from the Edit Profile page. They can change their password, verify/select their Reporting Officer, and report an issue if their Reporting Officer is not visible in the provided list.
CHANGE EMAIL ADDRESS
VERIFY/SELECT REPORTING OFFICER
REPORT AN ISSUE IN CASE OF INCORRECT OR MISSING REPORTING OFFICER
UPDATE & CONFIRM DETAILS
STEP 4: Add Trainings
Officers can select three courses that they are interested to participate in using the selection tool in order of their preference – Priority I, II & III. Out of these three, their participation will be confirmed for one, based on their preference and the availability of seats.
SELECT THREE COURSES IN ORDER OF PREFERENCE
To select a course, officers will need to first select a Typology
SELECT A TYPOLOGY
Next, they can choose a course
PICK A COURSE
These courses can also be sorted by month using the Calendar filter
SEARCH WITH THE CALENDAR FILTER
Before moving further, officers should confirm their availability on the dates on which the course is being offered.
Officers can also click on the View Course Details button to read more about the course.
CLICK TO VIEW COURSE DETAILS
REVIEW COURSE DETAILS
Once satisfied with the course, officers can click the Select Course button to add the course to their selection.
SELECT THE COURSE
Officers can review their selection once again by clicking on the selection
CLICK THE BUTTON TO REVIEW ONCE AGAIN
If officers wish to change the training, they can click on the Remove button to clear the selection.
CLICK REMOVE TO CLEAR SELECTION
Once three courses of choice have been selected, officers have to click the Freeze button to add their selection as Trainings.
FREEZE TO REGISTER INTEREST
Once the Freeze button is clicked, the courses will be added as Trainings into the system and the Training Coordinator will receive an email update informing them of the selection. After pressing the Freeze button the officers cannot make any changes to their selection.
STEP 5: Check Stages
Once the courses are added as trainings, the Training Coordinator in the Ujjwal Training Cell will review their selection and approve or reject their enrollment based on availability of seats. Officers can track this process through the Check Stages page. If a course is not approved for participation, a rejection notification will be visible. As per CIDCO policy, officers cannot withdraw from participation in a Training once it has been approved.
Following are the stages that will be visible through the Check Stage for each training once it is approved:
- Approval of participation that confirms enrollment. Officers should immediately reach out to the training coordinator to discuss the next steps.
- Confirmation of payment once the payment for the course is made to the institute.
- Completion of participation on the day the training ends.
- Completion of training upon submission of Feedback Form, Proof of Participation
STEP 6: Feedback Form and Proof of Participation
A training is considered complete only when the Feedback Form and Proof of Participation are submitted through the portal.
COMPLETE & SUBMIT FEEDBACK
UPLOAD PROOF OF PARTICIPATION
Upon completion, officers may apply for another training after a cooling off period of six months. The cost of participation in the trainings along with associated travel and accomodation expenses will be borne by CIDCO (as per CIDCO’s existing policy). Management of any logistics for travel required for participation in these trainings is to be arranged by the participating officers themselves. Ujjwal is a unqiue system implemented by CIDCO for knowledge enhancement of its officers. As a new system, it continues to evolve by learning from the experiences of all its users. Thus, it is essential that suggestions and questions are brought to the notice of the Ujjwal Training Cell. Officers can use the Contact Training Cell page for this, or write to the Training Cell at email@example.com. The Training Cell is located within CIDCO Bhavan on the fourth floor in the Planning Department.